Spencer Council approves fiber proposal

Spencer Town Council members Jon Stantz, Evan McKalip and Mike Spinks met in regular session Aug. 18, along with clerk-treasurer Cheryl Moke, town manager Hunter Stogsdill and town attorney Richard Lorenz.

Following approval of the Aug. 4 meeting minutes, the council approved invoices from Commonwealth Engineers totaling $297.84 for on-call miscellaneous services and $11,000 for preliminary design work for sewer improvements related to the ongoing wastewater improvement project.

Council approval was also given for a Brett Wood Memorial Day event to be held on the courthouse lawn and at Cooper Commons on Sept. 14, sponsored by the Spencer VFW Post #1405.

The council also heard and approved a request to hold an Arts in the Park event at Cooper Commons on Oct. 25. The event will require the closure of park entrances beginning the day prior to the event.

Mike Wilson with Mainstream Fiber Networks was in attendance to further discuss the possibility of bringing fiber internet service to the town of Spencer. Wilson oversees governmental affairs for the company, which works to bring fiber service to unserved and underserved areas. The town's commitment would be $250,000 to be paid over five years.

Two local business representatives were in attendance to explain how current internet service negatively impacts their business. Both noted how they currently utilize internet-based payment services to aid customers. Both have experienced occasions when the internet has gone offline and they have been unable to finalize transactions or have had to switch to cash-only purchases.

The council also shared concerns they have heard from other parties in town and how there does not appear to be a plan for future upgrades to existing internet infrastructure in town.

Regarding cost, Wilson said the average price for 150 megabits per second (mbps) symmetrical signal service is estimated at $35 per month and stand-alone gigabit service $90 per month. It was stated that 150 mbps service is already faster than the current internet speed serving many homes in Spencer.

Stantz made a motion for the Town to enter into a contract with Mainstream for $250,000, which would be paid utilizing $50,000 per year out of Economic Development Income Tax (EDIT) funds available in the town's budget. The motion was approved, 3-0.

"This will affect people, 20, 30, 40 years down the road, we hope in a positive way," Stantz said. "We are spending taxpayers' dollars; we want to make sure we are doing it right."

McKalip added, "I've talked to a lot of people, and people are very excited and positive. I didn't hear one person say no, don't spend taxpayer money on this. No, they all said do it."

Next, the council heard from the festival safety coordinator of this year's upcoming Spencer Pride Festival concerning coordination with the local railroad during the festival. It was noted that during coordination with the Indiana Rail Road (INRD) the railroad suggested they contact Operation Lifesaver, a national organization that provides education and training. It was discussed that the council would assist with reaching out to Operation Lifesaver to assist in coordinating training for local partners, first responders, etc.

Spencer Pride is working on its contract for the Pride Festival with the INRD and will provide the Town with the preliminary contract with the railroad, along with the final documents when available.

Marce Johnson, CEO of the Owen County Chamber of Commerce, later reported on the Riverfront Commons project. She explained that the arts commission has pursued funding and received a portion of the design dollars for an amphitheater in Cooper Commons. Design is now finalized, and public hearings have been held.

Moving forward, plans call for the full proposal for grant funds to be submitted in October 2025. Johnson is working to make sure the proposal matches the most recent priorities and goals for funds.

Johnson requested the Town's assistance with covering the final $8,500 match for project design. Any funds the Town spends on design and current construction projects underway will count toward the 20 percent match required for the construction phase for the amphitheater.

McKalip made a motion to approve the $8,500 request, but the Town tabled the request until the council's next meeting to allow time to explore which fund could best be utilized.

Next the council heard from Stogsdill whose update included efforts to add items to the town's strategic plan for the years 2029 and 2030. He also noted the Town has met with FEMA to discuss the costs incurred during the most recent flood. Stogsdill said FEMA is going to work with the Town to try and get reimbursed for 75 percent of all costs incurred from the flood.

In departmental reports, the Spencer Police Department (SPD) provided updates on personnel and equipment, along with information concerning 37 cats housed on a South Main Street property. While the cats have now been spayed and neutered, they still need to be rehomed with assistance from the SPD.

Sewer department superintendent Ryan Klaassen later provided the board with an update, noting the department planned to televise the sewer main going toward the effluent outfall at the river. The quote from Fluid Waste Services was approved for this service totaling $6,260.

Klaassen also noted that on West Hillside Avenue, west of Pine Hill Road, a sewer main was jetted due to complaints and he would be obtaining quotes to fix this portion of sewer and to install a manhole.

Street department superintendent Tony Floyd noted that a new backhoe would soon be delivered. He also presented a quote for disaster services from Chip's Outdoor Services. In the event of a storm, this contract would ensure the Town has services needed for maintenance and cleanup. Stantz made a motion to approve the contract, which received unanimous council approval.

In other business, Spinks proposed the Town dispose of the former Riddle Tractor Sales property and utilizing those funds to aid with other projects. The Town will discuss this proposal further at a future meeting.

The Spencer Town Council will meet again at 6 p.m. Monday, Sept. 15 in the Spencer Municipal Building, 90 N. West St.